Tips for planning and managing event security

Attending an event is always fun, but managing and planning its security is the most perplexing task. Think in a way that the security of 100s of people lies on your shoulders. Dropping any factor while planning the security can risk their lives. So, are you sure you know the core elements of event security?

If you are looking for an expert opinion for event security and making the event safely successful, you are in the right place. After having a long discussion with security experts, we have proposed the following factors. 

Tips for Planning & Managing Event Security

If you focus on the following factors for event security, you can effortlessly avoid any danger.

1.     Checking of Venue Inside-Out

The first thing to do is check the venue inside-out. The security team should check how many ways there are to enter the venue except the main one. The porous way could be anything from the window or door.

If there is any porous way, the whole security staff should be aware of it. Extra security guards should be present at the suspicious locations. Or, if the venue is outdoor, make a temporary boundary around. Now assign the security guards to perform duty outside the boundary.

2.     Risks of Large Scale Attacks

We feel bad while mentioning this one, but it has to be mentioned. We all know that large crowds are the easy targets of attacks. A single person can effortlessly create a panic situation only by shouting. While planning the event security, this point should be on the top of your list. 

The security staff present at the venue should be extra-sharp and active. The security guards must have hawk’s eyesight to detect any abnormal behavior in the party. For safety issues, the personal bags of every guest should be checked at the entry. Besides, they should be restricted from bringing any contraband items.

3.     Crowd Control

An uncontrollable crowd always spoils the fun of any event. You may need to pay extra attention to controlling the crowd. The best practice to control the crowd starts from the entrance. Monitor the registration area with cameras and live guards. Mark the area with yellow tape or cones to evade folks from cutting.

Besides, if the crowd went out of control in the middle of the event, immediately ask them to leave the event. Don’t allow anybody to block the exit or entranceway. Make sure that the venue never gets more than its capacity. Figure out the volume of the location, then invite accordingly.

4.     Emergency Plans

Extra plans should be ready in hand in case of any emergency. You should alert the staff of any situation. The security staff should contain technical and health staff. Besides, you should be ready for the following things;

  • How will the guests exit the venue in case of an emergency?
  • Have you shared all the plans with your staff?
  • Is the security trustable? Have you checked their criminal background?
  • How safe is the location you are organizing the event on?
  • How will you inform the guests about the panic situation?

5.     Tight Communication

Your task doesn’t end at the point that you assigned the team their respective tasks. In short, you have to keep an eye on them to check how well they are performing. Each staff member should have a wireless Walkie talkie to remain in touch with each other.

All private conversations with the event security team should not leak with any third party. You should hire an investigator to check that no member of the security team leaks the information to outsiders and increase the chances of risks.

6.     Overviewing the Management Again & Again

Here is the last thing. Check the arrangement and security form again and again. Once the guests start to arrive, you should pay extra attention. Never leave a single chance to complain to anyone.

Monitor the activities of the event security team from the monitor room. Besides checking the security team, check the activities of the venue staff. Possible chances they might do something suspicious. Maintain a healthy champ separately near the venue for emergencies.

With that set, we hope now you can make your event security safe and secure. Make sure to implement all points mentioned above. No doubt, managing and planning the event must be a complex and time-consuming task, but if you pay your full attention and dedication, you can surpass this task successfully.

Present yourself as an expert while managing every detail. Lastly, if you found this content valuable, share your remarks in the comment section below.

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